Four Stages Of Official Document Processing

　　 Phase I: Document Reception and diversion

(1) sign in. Refers to the implementation of the provisions of the confirmation, inventory, check, check, endorsement procedures, the establishment of the external transceivers, communication personnel from the issuing organs, postal departments, confidential communication departments, file exchange stations, or through self provided communications equipment to collect documents.

(2) registration of external receipt. That is, after the completion of the receipt, the outgoing personnel will make a brief account of the receipt.

(3) unseal. That is to say, after the completion of the registration of foreign documents, the documents will be sent to the internal departments and departments (or personnel) who are unified or separately set up according to the internal organs. After signing them, they will unify or seal the relevant leaders.

(4) registration of internal receipt. That is to say, the internal and external transceivers make detailed records of the receipt.

(5) run separately. That is to say, after sorting and screening the receipt, the relevant personnel will be sent to the relevant leaders and staff of the relevant departments according to the importance of the documents, the division of responsibilities of all departments and the relevant procedures.

(6) excerpts. The processing activities carried out by the file managers on important documents involved in the preparation process are mainly aimed at abstracting, abstracting, summarizing, and collecting relevant data.

The second stage: Handling receipt

(1) plan to do so. The Department responsible person or the specific staff after careful reading and analysis of the official documents, put forward suggestions for disposal, for the relevant leaders to examine and decide.

(2) approval. That is, the leader of a department or the head of a department puts forward opinions on handling official documents.

(3) undertake. That is to say, the staff concerned should deal with the affairs and problems in the document according to the opinions of the batch.

(4) notes. That is, the Contractor's endorsement of official documents is forgotten.

The third stage: Organization circulate and prompt to investigate.

(1) organization circulated. A document with only a few copies or a few copies needs to be read and processed by multiple departments or staff members, so that documents can be effectively transmitted and read among them.

(2) prompt. The management of documents shall be conducted according to the time limit and other related requirements.

(3) investigate and handle. The work of checking and coordinating the actual execution of important documents by administrative organs or other specialized organizations by official documents.

　　 The fourth stage: disposal of Bi Gongwen

Include: filing Filing, retreating, temporary storage and destruction.